President – Job Description
The President is responsible for the overall running of the Parents and Friends Association (P&F) in
consultation with the whole Executive Committee and the Principal in line with the Constitution with
which they should be conversant.
As a volunteer the President will ensure that their personal conduct and representation at meetings and
various community events is of the highest standards.
The role of the President is to ensure:
- Meetings are properly convened in accordance with the Constitution.
- This includes giving proper notice of the meeting, that a quorum is present, and that they are
- properly appointed to the Chair.
- That all rules and regulations pertaining to the P&F’s Constitution are observed by both the
- Executive and the Sub‐Committees.
- That an Agenda is prepared and circulated, this can be prepared with the help of the Secretary.
- That the meeting begins and ends punctually pointing out major changes to the Agenda.
- That all motions and amendments are put in clearly understood terms and related to the business of
- the meeting.
- That control of the meeting is maintained.
- That an issue is thoroughly discussed and that those wishing to speak are allowed to do so,
- uninterrupted and that private discussion among members does not take place.
- That they act impartially and in the best interests of the P&F. (Note: The President must not take
- any side in a discussion. They must ensure that all points on both sides are raised and thoroughly
- If the issue being discussed is one that the President feels very strongly about they should step
- down from the chair for that particular discussion which enables them to speak from the floor.
- The Vice President can take the chair. In the case of a tied vote the President is advised to vote to
- maintain the status quo. )
- Decisions made at the meeting are acted upon promptly.
- The meeting is closed only after all other business is concluded.
- Establishing good relationships – respect rights & responsibilities
- Vision of where heading and how it will succeed
- Developing a collaborative relationship with the school principal;
- Planning meetings in consultation with the Secretary & Principal;
- Following up on action from the previous meeting.
- Impartiality, Firmness, Tact, Commonsense, Confidence, Respect,
It is the President’s responsibility to:
- Ensure that the meeting is opened with a prayer/reflection.
- Perform customary courtesies – including thanking executives and other helpers, and welcoming
- new members.
- Verify the accuracy of the minutes to be presented and sign minutes when they have been
- Ensure correct functioning of all office bearers and sub‐committees.
- Where appropriate, sound out suitable people who may be available for executive positions or to
- act in other capacities.
- Not become involved in activities which could undermine the President’s reputation for impartiality.
- Convene meetings
- Ensure meetings run according to constitution
- Give all an opportunity to speak
- Liaise with Principal
- Ensure activities are sanctioned by principal
- Ensure financial accountability
- Provide opportunity for parent education
- Maintain relationships with Principal & Staff & other members
- Ensure all community members are informed
Knowledge and Skills Required
Ideally a President is someone who:
- Has a good working knowledge of the constitution, rules and the duties of all office holders and
- subcommittees and agrees to abide by its policies.
- Has excellent verbal and written communication skills and has good interpersonal skills.
- Is aware of the future directions and plans of the P&F.
- Able to maintain confidentiality at all times.
- Is able to attend monthly committee members regularly.
- Is a positive and enthusiastic ambassador for the College.
- Able to delegate roles and tasks.
- Ability to work as a leader and as part of a team.
- Knowledge of computers and the internet, and will preferably have access to these at home.
- Understanding of budget control, expenses, and allocations.
- Attentive to details and time restraints.
- Dedication, motivation, drive, ambition, and commitment to the task at hand.
- Tune in to parents’ comments
- Respond to comments / correspondence
- Meet parents on arrival
- Note unusual attendance
- Of attempts to dominate
- One on one issues
- Personal issues
- Of any “Get the Principal” attitude