There is a General Meeting held each Term, and an Annual General Meeting in November.
Meetings are held at the College, normally in the Sarto Centre located on the corner of Daisy & Anderson Sts Chatswood. Meetings start at 7.30 pm and are normally finished by 9.30 pm
The name of the Association shall be "St. Pius X College Parents' and Friends' Association".
The objectives of the Association shall be
(a) to provide a liaison between the parents and friends and the College Authorities
(b) to assist the College with all its undertakings
(c) to assist the College financially
(d) to provide opportunities for social contact among the Parent Body
However, the Association shall not carry on any activity, which interferes with the administration of the College, or which, in the opinion of the Principal, is not in the best interests of the College.
The Executive Committee of the Association shall consist of:
These officers shall be elected at the Annual General Meeting of the Association, and hold office for one year.
They shall be eligible for re-election.
A member of the Executive Committee may be removed from the office by resolution of the Association carried at properly convened Special general Meeting, providing due notice of motion to remove the member and specifying the grounds thereof, has first been given.
The following shall be ex-officio members of the Executive Committee:
At each Annual General Meeting of the Association, officers and members of the Executive Committee shall retire from office but shall be eligible for re-election.
These officers shall not be eligible for election to the same position for more than three consecutive years, unless no other nominations are received. Nothing in this clause precludes the former officer from being elected to a different office of the Association.
Committees may be elected either from time to time or formed as required at a General Meeting of the Association or by the Executive. The office shall be held - whilst required, as pre-determined, or until the next Annual General Annual Meeting. Should the Committee be then re-formed, former members shall be eligible for re-election.
All families of current students shall pay to the Association an annual Family Subscription of an amount determined at an Annual General Meeting.
The following shall be entitled to become members of the Association:-
(a) All parent and/or Guardians of current students shall be deemed to be members of the Association
(b) Parents of past pupils
(c) Old boys of the College
(d) Persons interested in the College
The principal of the College shall be an ex officio member of the Association and of all its Committees.
The Annual General Meeting of the Association shall be held on the second Monday of the month of November in each year, or if necessary on an alternative date as determined by the Executive, when the Annual Report and Financial Statements for the preceding year shall be presented. At least seven (7) days notice of such meeting shall be given.
General Meetings shall be held at least once a term as determined by the Executive. Special General Meetings shall be convened by the executive when necessary or upon the written request of not less than ten (10) of the members of the Association, and shall be held within one month of the date of the receipt of such written requisition. At least fourteen (14) days notice of all Special General Meetings shall be given in written.
Executive and Committee Meetings shall be held as required.
(a) Twenty (20) members personally present shall form a quorum of the Annual General Meeting and a Special General Meeting, and ten (10) members personally present shall from a quorum of a General Meeting. None of the above meetings shall be capable of proceeding unless the required quorum is obtained within the expiration of 30 minutes of the scheduled time of commencement of the meeting.
(b) Five (5) members personally present shall form a
quorum of the Executive Committee.
The property of the Association shall be vested in the care of the members, and for the time being of the Executive Committee, which shall have power to use and expend the funds of the Association in such manner as it thinks fit in accordance with the Constitution and the objectives of the Association.
Money received by the Association shall be deposited as soon as practicable in an Authorised Trustee Investment in the name of the Association.
All operations on such shall be cheque signed conjointly by any two of the principals: President, Vice President, Secretary and Treasurer of the Association.
12. CASUAL VACANCIES:
The Executive Committee shall have power to fill in any casual vacancy on the Executive Committee arising from resignation or otherwise. Any person so appointed shall hold office until the next Annual General Meeting, when he/she shall retire but be eligible for re-election.
The Constitution may be amended by an absolute majority of the members personally present at the Annual General Meeting, or at a Special General Meeting, after the proposed change has been notified to all members for at least fourteen (14) days, in accordance with Clause 8.
An auditor shall be appointed at the Annual General Meeting to examine the books of account of the Association and shall present his/her report on such examination at the next Annual General Meeting.
He/she shall be eligible for re-election.
In some cases, the P&F may provide some financial assistance to students who represent SPX externally at a high level. Please read the Policy guideline for when such financial assistance may be given.